Supply Chain Coordinator

Job Title: Supply Chain Coordinator 

Job location: Palestine, Gaza (on-site)

Reports to: Palestine Country Representative 

JOB SUMMARY 

The Supply Chain Coordinator plays a vital role in ensuring the smooth and efficient delivery of goods and services to support program operations in Gaza. This position is responsible for overseeing all aspects of the supply chain, including procurement, transportation, warehousing, and distribution, while ensuring compliance with organizational and donor regulations. The coordinator ensures that supply chain activities are carried out in a timely, cost-effective, and transparent manner to meet programmatic needs and operational demands. 

MAIN DUTIES AND RESPONSIBILITIES 

Market Research & Supplier Management: 

• Maintain and regularly update a comprehensive database of pre-qualified suppliers and service providers. 

• Conduct market assessments to ensure value for money, quality, and compliance with procurement standards. 

• Build and maintain strategic relationships with local, regional, and international vendors. 

Needs Validation & Planning: 

• Review and validate procurement requests to ensure alignment with operational and programmatic needs. 

• Support project teams in developing procurement plans and defining realistic delivery timelines. 

• Ensure all procurement activities align with donor regulations and internal policies. 

Procurement Operations & Compliance: 

• Lead end-to-end procurement processes including solicitation, bid evaluation, contract award, and delivery monitoring. 

• Ensure adherence to procurement thresholds and proper documentation of all procurement steps. 

• Monitor procurement budgets and coordinate with the Finance team to ensure alignment with project forecasts. 

• Collaborate with internal and external teams to align supply chain processes. 

Supply Chain & Logistics Coordination: 

• Supervise the efficient movement of goods and services across all stages of the supply chain. 

• Ensure transparent and timely procurement and distribution in line with operational priorities. 

• Identify opportunities for process optimization to enhance supply chain efficiency and cost-effectiveness. 

Transportation & Shipment Oversight: 

• Coordinate local and cross-border transportation of supplies and assets. 

• Ensure compliance with customs, safety, and security procedures in transportation operations. 

• Track shipments and maintain accurate records of delivery timelines and incidents. 

Warehouse & Inventory Management: 

• Oversee the organization, safety, and inventory control of project warehouses. 

• Ensure accurate stock management practices, including regular physical counts and reconciliations. 

• Monitor stock levels and forecast needs based on program consumption rates. 

Asset & Equipment Control: 

• Maintain a detailed and up-to-date asset register for all project locations. 

• Implement tracking mechanisms for asset issuance, use, relocation, and disposal. 

• Ensure all assets are tagged and monitored in compliance with donor requirements. 

• Maintain accurate inventory and order records 

Reporting & Documentation: 

• Prepare regular procurement and logistics reports for internal and external stakeholders. 

• Ensure full traceability of all procurement transactions and maintain complete audit-ready documentation. 

• Support internal and external audits by providing required supply chain records. 

QUALIFICATIONS AND SKILLS 

• Bachelor's degree in supply chain management, Business Administration, Logistics, or a related field. A master's degree is an asset. 

• Minimum 10 years of progressive experience in supply chain, procurement, and logistics management, preferably in humanitarian or development settings. 

• Demonstrated experience managing procurement operations under international donor-funded projects (e.g., UN, USAID, EU). 

• In-depth knowledge of procurement procedures, logistics systems, warehousing, and transportation coordination. 

• Ability to work independently and in a team environment. 

• Proficiency in both Arabic and English (written and spoken). 

• Strong leadership, negotiation, and analytical skills. 

• High attention to detail, with excellent organizational and problem-solving abilities. 

• Ability to work effectively under pressure and meet tight deadlines in a dynamic environment. 

• Excellent Communication Skills, adaptability to changing environments, leadership qualities, and strong attention to detail. 

• Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with procurement and inventory management systems (e.g., Odoo, ERP platforms). 

ABOUT MEDGLOBAL 

MedGlobal is a global humanitarian non-profit organization providing medical and health education services to people in need, including refugees and displaced persons, in disaster and underserved regions. The organization is composed of medical and public health professionals of diverse backgrounds.  

CODE OF CONDUCT 

MedGlobal Code of Conduct reflects the profession’s core set of beliefs and values of care, respect, trust, and integrity. These beliefs and values are fundamental to MedGlobal employees, volunteers, interns, consultants, and contractors to guide their practice and conduct. The Code is organized into categories, as follows: 

1. Always act with fairness, honesty, integrity, and openness; respect the opinions of others and treat all with equality and dignity without regard to gender, race, color, creed, ancestry, place of origin, political beliefs, religion, marital status, disability, age, or sexual orientation. 

2. Provide a positive and valued experience for those receiving service within and outside MedGlobal. 

CHILD PROTECTION POLICY 

Child abuse in all forms is unacceptable to MedGlobal, which recognizes its responsibility to protect children from harm in all areas of its work. MedGlobal is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation. 

DISCRIMINATION, ABUSE AND HARASSMENT POLICY 

MedGlobal provides equal employment opportunities to all employees and applicants for employment and expressly prohibits and will not tolerate any form of discrimination, abuse, harassment (sexual or otherwise), based upon race, ethnicity, religion, national origin, gender, age, marital status, citizenship status, disability, or military status. MedGlobal employees and related personnel must under no circumstances take part in any form of discrimination, harassment, or abuse (physical, sexual or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside the organization.