Supply Chain Officer

• Receive and validate purchase requisitions, ensuring alignment with project needs and procurement thresholds.
• Solicit and collect quotations from suppliers in line with MedGlobal’s procurement policies.
• Coordinate bid evaluation and supplier selection processes in accordance with applicable procurement guidelines.
• Issue purchase orders and follow up on order confirmation, delivery timelines, and payment processing.
• Oversee the receipt and inspection of goods and services to ensure compliance with specifications.
• Ensure all procurement transactions are fully documented and compliant with MedGlobal and donor requirements.
• Maintain a consolidated procurement tracker and provide regular status updates to the line manager.

• Conduct regular market surveys to identify available suppliers, assess market conditions, and ensure competitive pricing.
• Proactively identify and resolve procurement obstacles arising from market constraints, supplier shortages, or access limitations.
• Propose practical alternative sourcing solutions when standard supply channels are unavailable or disrupted.
• Monitor local market fluctuations and alert the line manager to significant price changes or supply risks.
• Build knowledge of the local market landscape to support faster and more effective procurement decision making.

• Identify, assess, and onboard qualified suppliers and service providers through market research and due diligence.
• Maintain and regularly update an approved vendor/supplier list with performance evaluations.
• Conduct supplier performance reviews and manage corrective actions when needed.
• Build and maintain professional relationships with suppliers to ensure reliable delivery, competitive pricing, and quality of goods and services.
• Negotiate favorable terms, pricing, and delivery conditions with suppliers.

• Draft, review, and manage contracts for goods and services in coordination with the relevant departments.
• Monitor contract execution, deliverables, and timelines to ensure compliance by all parties.
• Manage contract amendments, renewals, and extensions as required.
• Maintain a comprehensive contract register and ensure proper filing and archiving of all contract documents.
• Identify and flag contract risks and work proactively to mitigate them.

• Coordinate the end-to-end supply chain for goods and services in line with project needs.
• In collaboration with program teams, consolidate purchasing forecasts and plan procurement accordingly.
• Monitor inventory levels and advise on appropriate stocking and replenishment to meet project demands.
• Identify opportunities to streamline logistics processes and reduce costs without compromising quality.
• Maintain an updated vendor list and ensure proper document archiving.
• Regularly inspect premises (offices, guest houses, warehouses) for maintenance needs.

• Support warehouse staff in coordinating the receipt, storage, and dispatch of goods.
• Assist in arranging transportation for goods as required and follow up on delivery status.
• Monitor stock levels and flag replenishment needs to the line manager in a timely manner.
• Ensure procurement-related documentation is aligned with warehouse records and stock reports.

• Prepare regular procurement and supply chain reports for the line manager.
• Ensure complete and compliant documentation for all procurement transactions.
• Provide a weekly action plan to the line manager.
• Support audit readiness by maintaining organized and accessible procurement files.

• Bachelor’s degree in Business Administration, Procurement, Supply Chain Management, or a related field.
• Minimum of 3 years of experience in procurement, supply chain, and logistics management, preferably in the humanitarian or NGO sector.
• Demonstrated experience managing the full procurement cycle, supplier negotiations, and contract administration.
• Experience working on internationally funded projects (UN, EU, etc.) is strongly preferred.
• Proficiency in English and Arabic languages (written and spoken).
• Strong organizational, analytical, and communication skills; patient, diplomatic, and collaborative.
• Ability to work under pressure, manage multiple priorities, and meet tight deadlines.
• Proficiency in MS Office applications (Word, Excel, Outlook); familiarity with procurement or ERP systems is an asset.

MedGlobal is a global humanitarian non-profit organization providing medical and health education services to people in need, including refugees and displaced persons, in disaster and underserved regions. The organization is composed of medical and public health professionals of diverse backgrounds.

CODE OF CONDUCT

MedGlobal Code of Conduct reflects the profession’s core set of beliefs and values of care, respect, trust, and integrity. These beliefs and values are fundamental to MedGlobal employees, volunteers, interns, consultants, and contractors to guide their practice and conduct. The Code is organized into categories, as follows:

1. Always act with fairness, honesty, integrity, and openness; respect the opinions of others and treat all with equality and dignity without regard to gender, race, color, creed, ancestry, place of origin, political beliefs, religion, marital status, disability, age, or sexual orientation.
2. Provide a positive and valued experience for those receiving service within and outside MedGlobal.

CHILD PROTECTION POLICY

Child abuse in all forms is unacceptable to MedGlobal, which recognizes its responsibility to protect children from harm in all areas of its work. MedGlobal is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.

DISCRIMINATION, ABUSE AND HARASSMENT POLICY

MedGlobal provides equal employment opportunities to all employees and applicants for employment and expressly prohibits and will not tolerate any form of discrimination, abuse, harassment (sexual or otherwise), based upon race, ethnicity, religion, national origin, gender, age, marital status, citizenship status, disability, or military status. MedGlobal employees and related personnel must under no circumstances take part in any form of discrimination, harassment, or abuse (physical, sexual or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside the organization.